RED, WHITE AND BLUE FIRE PROTECTION DISTRICT
Regular Meeting of the Board of Directors
Minutes from December 13, 2011

1.0 Call to Order
The regular meeting of the Board of Directors of the Red, White and Blue Fire Protection District (RWBFPD) was called to order by Director Griffin at 4:30 p.m.

2.0 Roll Call
In attendance were Directors Teresa Perkins, Jim Keating, Gary Gallagher, and Randy Griffin.  Director Arch Gothard was excused.

Also in attendance were Fire Chief Lori Miller, Deputy Chiefs Jay Nelson and Paul Kuhn, and Finance Officer Carmen Modglin.  Carol Scherling served as Recording Secretary.

Deborah Keating was also present. 

3.0   Approval of Changes to the Agenda.
Director Griffin requested the addition of an Executive Session after the Board Action on the agenda.  The purpose of the executive session is to discuss a personnel matter involving the Fire Chief, Lori Miller, pursuant to §24-6-402(4)(f), C.R.S..

Chief Miller requested moving Citizens Comments and Other Communications immediately following the Approval of the Meeting Minutes for November 29, 2011.

4.0 Approval of Meeting Minutes. 
The Minutes of the November 27, 2011 Board of Directors meeting were presented for approval.  Director Griffin requested the insertion of the following statement under the Consolidation discussion: 
Director Griffin stated another board member is needed along with himself to work on this consolidation committee.  He asked if Director Keating would be available for this process.  Director Keating indicated he would be willing to assist as needed.  Director Perkins suggested having an alternate when Director Keating was not available to attend. 

M/S Directors Keating/Gallagher to approve the November 29, 2011 with the changes as noted above.  Voice vote, unanimous.  Motion carried.

Director Perkins stated she would be able to assist as an alternate representative for the consolidation committee when necessary.

4.a Citizens Comments and Other Communications.
There were no citizen comments or other communications presented.
5.0   Monthly Financials
a)  November Claims Detail.  Discussion was held regarding the November claims detail reports. 
M/S Directors Gallagher/Keating to approve the claim details as presented for November 2011.  Voice vote, unanimous.  Motion carried.
b)  November Income Statement and Variances.  November Variance Explanations, Balance Sheet, Income Statement were reviewed. The Board complimented Finance Office Modglin on the report information.
6.0 Public Hearing – Resolution 2011-03 Adopt the Budget, Set Mill Levies, Appropriate Sums of Money for 2012; Resolution 2011-04 to Establish a Capital Reserve within the General Fund.

M/S Directors Perkins/Gallagher, to open the public meeting at 1700 to consider adoption of Resolution 2011-03 Adopt the Budget, Set Mill Levies, Appropriate Sums of Money for 2012 and to adopt Resolution 2011-04 to Establish a Capital Reserve within the General Fund. Voice vote, unanimous.  Motion carried.

Director Griffin stated the Public Hearing was open and asked for comments.  No comments were made. 

M/S Directors Perkins/Gallagher, to close the public hearing at 1704.  Voice vote, unanimous. Motion carried.

7.0 Board Action -  Adopt Resolution 2011-03; Adopt Resolution 2011-04

Resolution 2011-03 Adopt the Budget, Set Mill Levies, Appropriate Sums of Money for 2012.
M/S Directors Perkins/Gallagher to adopt Resolution 2011-03 Adopt the Budget, Set Mill Levies, Appropriate Sums of Money for 2012.  Roll call vote, unanimous. 4-0.  Motion carried.

Resolution 2011-04 to Adopt to Establish a Capital Reserve within the General Fund.
M/S Directors Perkins/Gallagher to adopt Resolution 2011-04 to Establish a Capital Reserve within the General Fund beginning with $2,000,000 from the General Fund.  Roll call vote, unanimous. 4-0.  Motion carried.

8.0     General Discussion
Chief Miller discussed several items with the Board.
a) Weather conditions will be favorable to do the Warriors Mark burn on Wednesday, December 14, 2011.  In addition, Summit Estates will conduct a partial burn on Wednesday, December 14th, 2011.
b) Chief Miller explained the term “stand-by” with regards to large pile burns.  Chief Miller will be sure the Town of Breckenridge is fully briefed on this item.  RWBFPD determines when it is safe to leave a controlled burn scene, and what standard practice for structural protection means.
c) Explanation of Warrior Mark’s first burn conducted last week.  It was considered a safe burn with adequate snow depth.  RWBFPD was very sensitive to the HOA’s expense.  The billable expense for being on stand-by is $150/hour.  RWBFPD was at the burn from 0830 to 1200.  RWBFPD patrolled the burn area every 2 hours throughout most of the night.
d) Chief Miller will clarify our position with Town of Breckenridge (“TOB”) tonight regarding private burns.  RWB will not be conducting private burns in the future. Further, Chief Miller will define RWBFPD parameters to TOB regarding private burns and stand-bys.
e) Explanation of Fire Mitigation on TOB’s Agenda this evening. Chief Nelson will have statistics available for town council.
f) An upcoming “round table “ discussion about consolidation will be held with Dan Qualman, Fire Chief at South Metro Fire, and Lorrie Ray, attorney for Mountain States.  Chief Qualman was involved in the recent consolidation of South Metro and Parker Fire.  The meeting is tentatively scheduled for January 18th, 2012 with the time to be determined.  Larry Gilliland and Linda St. James, board members of Lake Dillon Fire Rescue (“LDFR”), have requested the invitation to this meeting be extended to the entire LDFR board.  Chief Miller extended an invitation to the RWBFPD Board to attend the meeting as well.  The agenda will be posted as required.
g) Chief Miller received a call from Caddie Nath, Summit Daily News, regarding the press release about the mill levy decision.  Caddie indicated she will be running an article on Wednesday about both the RWBFPD and LDFR 2012 budgets and mill levies.

9.0 Executive Session for the purpose of discussing a personnel matter involving the Fire Chief, Lori Miller, pursuant to §24-6-402(4)(f), C.R.S..
M/S Directors Perkins/Keating to enter Executive Session for the purpose of discussing a personnel matter involving the Fire Chief, Lori Miller, pursuant to §24-6-402(4)(f), C.R.S..  Voice vote, unanimous.  Motion carried.

The four board members entered into the Executive Session.

M/S Directors Perkins/Gallagher to exit the Executive Session to return to the regular board meeting.  Voice vote, unanimous.  Motion carried.

At 5:30 p.m., Chief Miller was requested to return to the regular board meeting.

10.0 Work Session at the Town of Breckenridge – 6:00 p.m.
M/S Directors Perkins/Keating to suspend the general meeting at 5:45 p.m. and go to a work session with the Town of Breckenridge scheduled to begin at 6:00 p.m.  Voice vote, unanimous.  Motion carried

M/S Directors Perkins/Griffin to exit the work session with the Town of Breckenridge and return to the regular board meeting at 7:25 p.m.  Voice vote, unanimous.  Motion carried.

11.0 Adjournment
M/S Directors Perkins/Griffin to adjourn the board meeting at 7:27 p.m.  Voice vote, unanimous.  Motion carried.