1.0/2.0 Call To Order/Roll Call
The Special meeting of the Red, White and Blue Fire District Board of Directors was called to order at 3:03 p.m. by Board President Griffin.  Participating directors were Griffin, Gothard, and Perkins.  Also present were Chief Green, Deputy Chief Miller, Deputy Chief Nelson, Finance Officer Modglin, Battalion Chief Kuhn, Captain Goossen, Captain Scott, and Jackie Pike serving as Recording Secretary.  Citizens present were Dan Schroeder and Gary Gallagher; and Marc Burdick, James Woodworth, and Ben Dengering from Summit County Ambulance Service.

3.0 Citizens Comments and Other Communications
There were no citizens comments.

4.0 Approval of Changes to the Agenda
Move review of cash reconciliations and second layer with the CDARS to Financials.  Add resignation of Board Members after approval of minutes.

5.0 Approval of December 8, 2009 Regular Meeting Minutes
M/S, Gothard/Perkins to approve minutes of December 8, 2009.  Voice vote unanimous.  Motion passed.

Director Randall emailed resignation notice to the District after nearly 30 years of service to the Red, White and Blue Fire Department in various capacities.  An email resignation was also received from Director Krugman due to family medical issues.  Both resignations are effective today, January 29, 2010.  M/S Perkins/Gothard to accept both resignations with a letter of appreciation.  Voice vote, unanimous.  Motion passed.

There was discussion about how to handle replacement of open board positions.  A posting will be placed in the Summit Daily News and Summit County Journal, as well as the RWB website, requesting letters of interest due by Monday, February 8, 2010.  The Board will review the letters, conduct interviews and make appointments.  Information regarding board member responsibilities can be found on the SDA website.

M/S Gothard/Griffin to have Teresa Perkins fill the position of Board Secretary due to Director Randall’s resignation.  Voice vote, unanimous.  Motion passed.

6.0 Chief’s Report
A)  Presentation and Discussion of Resolutions
Chief Green discussed amendment of the 2009 budget.  Staff made significant reductions in the budget.  Budgeted revenues were down significantly in plan review fees coupled with numerous shortfalls in tax revenues and interest earnings.  Reductions along with realized savings to multiple operating and capital lines of the budget were made in excess of $200,000.  Fuel usage in 2009 was similar to previous years.  Building maintenance and repairs were down, which can be contributed to the station remodel capital project.

Chief Green provided the Board with the transparency notice for the upcoming election.  Terms of office for Directors Gothard, Perkins and Krugman end in May 2010 and will require ree—election, and Director Randall’s term ends in 2012.  Appointees for Krugman and Randall will be required to run for re-election in May 2010.

Resolution 2010-02 Posting of Meetings: 
We currently post meeting notices at the Main Station, North Station, County Clerk’s Office, U.S. Post Office, and the Town of Breckenridge Offices.  We currently post meeting notices at the Main Station and two other locations.  The Board discussed posting at the Blue River Town Hall as one of the locations.  The Board agreed to set the dates and then discuss the next month’s meeting date at each meeting.  M/S Perkins/Gothard to adopt Resolution 2010-02 Posting of Meetings.  Voice vote, unanimous.  Motion passed.

Resolution 2010-03 2010 Regular Election, Polling Place and Designated Election Official: 
Self nomination forms are available from February 3rd through 26th, 2010.  Captain Scott is our designated election official.  If we have an election, then we will coordinate it with Breckenridge Sanitation to share costs.  It is legal and possible to share judges.  The Polling place will be at Breckenridge Sanitation.  The election time table is included with the Board packet.  The call for nominations will be posted in the Summit Daily News and Summit County Journal.  M/S Perkins/Gothard to adopt Resolution 2010-03 Regular Election, Polling Place and Designated Election Official.  Voice vote, unanimous.  Motion passed.

Resolution 2010-04 Adoption of the Summit County Multi-Hazard Mitigation Plan (specific reference to Annex H Fire Protection Districts): 
RWB was involved in the development of this plan.  We need to adopt this resolution in order to be eligible for FEMA grants.  M/S Perkins/Gothard to adopt Resolution 2010-04 Adoption of the Summit County Multi-Hazard Mitigation Plan.  Voice vote, unanimous.  Motion passed.

Resolution 2010-05 Terminating Lincoln Financial Group 457 Deferred Compensation Plan: 
We currently have no employees contributing to this plan.  There are 6 employees who carry balances with this plan.  Two of the 6 are no longer employed with the District.  Most employees will not have surrender fees at the end of 2010 if they choose to roll-over into a different plan.  M/S Gothard/Perkins to adopt Resolution 2010-05 Terminating Lincoln Financial Group 457 Deferred Compensation Plan.  Voice vote, unanimous.  Motion passed.

B)  Presentation and Discussion of Fire-Based EMS Feasibility and Operations Plan for Summit County. 
RWB has been working toward this end for several years.  It has been presented to the individual fire districts for feedback.  The Lake Dillon Fire Rescue Board of Directors would like to have a joint meeting with the Red, White & Blue Fire District Board in the first half of February.  Steve Hill, with Summit County Government attended some of the meetings.  Our physician advisor was forwarded a copy of the draft.  Chief Green is meeting with Summit County Ambulance on Tuesday, February 2 to discuss this issue further.  The plan allows room to add another partner (SCAS).  Governmental entities can form partnerships under an authority; each entity would operate their own budget.

The Board commended the committee for their diligence in refining this draft.  The draft document is available to the public upon request.  The Board is available to meet with Lake Dillon on February 4 or February 12 at 7:00 a.m.  The location for the meeting will probably be at the High Country Training Center.

C)  Presentation and Discussion of Specification, Selection and Purchasing 2010 Pierce Velocity 100’ Aerial Platform. 
The apparatus specification committee has been working on this project for the past seven and one half months.  The Battalion Chiefs started the process by evaluating the District needs and identifying what functions we are looking for.  The committee looked at apparatus at different fire departments.  They also went to service centers and did unannounced visits.  They composed a request for proposal which was reviewed by Bob Cole.  After changes were made, the proposals were sent to different vendors.  Four bids were returned.  The committee made a presentation to Chief Green and narrowed the search to Pierce.  The committee had three goals in mind when making their decision:  safety, needs of the District, and quality of apparatus.  The Pierce product best meets each of these goals.  This apparatus conforms to the latest NFPA standards.  The Board commended the committee for their due diligence in choosing an apparatus and directed Chief Green to move forward with contracting the ordering of the apparatus and development of the financing options.

There was discussion about different financial options available for purchase of this apparatus.  Carmen presented preliminary quotes from three different banks.  The Board wants to be kept up to date with financing details and with information as it progresses.

7.0 Monthly Financials
There were numerous payments to CDW Computer.  They beat their competitors and extended the State of Colorado contract rates to us.  The remodel was done within our allocated budget and all payments have been made.  M/S Gothard/Perkins to approve the November and December claims list.  Voice vote, unanimous.  Motion passed.

Director Gothard noted that our new software system is very easy to reconcile and flows easily from month to month.  The auditors come on February 15; it will be interesting to get their feedback on our new software.

8.0 Matters for Public Hearing
M/S Perkins/Gothard Move to open public hearing at 5:15 p.m. to discuss Resolution 2010-01 Amend the 2009 Budget.  Voice vote, unanimous.  Motion passed.
M/S Perkins/Gothard Move to close the public hearing at 5:16 p.m. for Resolution 2010-01 Amend the 2009 Budget.  Voice vote, unanimous.  Motion passed.

9.0 Approval of Resolution
M/S Perkins/Gothard to adopt Resolution 2010-01 Amend the 2009 Budget.  Voice vote, unanimous.  Motion passed.

10.0 Other Business
Director Perkins would like to keep “Old Hire Pension Surviving Spouse Benefit” on the agenda until this issue is resolved.  We are waiting on the actuarial study.  There is no direct support for doing a change, and we could be challenged if we make a change.  If we make a change to the surviving spouse benefit amount, then other plan participants would need to be notified of the change.  Director Perkins will work on the paperwork with references from Bob Cole.  Carmen will look at the bylaws that will be impacted.  Carmen and Director Perkins will compose a resolution for the new amendment.  Carmen will submit the paperwork when it is ready. 

The executive session on the agenda was not needed.

11.0 Adjournment
M/S Perkins, Gothard to adjourn the meeting at 5:35 p.m.  Voice vote, unanimous.  Motion carried.

Respectfully Submitted:

Teresa Perkins, Secretary
Jackie Pike, Recording Secretary