1.0 Call to Order
The regular meeting of the Board of Directors of the Red, White & Blue Fire District was called to order by Director Griffin at 2:10 p.m. 

2.0 Roll Call
In attendance were Directors Krugman, Perkins and Griffin.  Director Gothard arrived at 2:25 p.m.  Prior to Director Gothard’s arrival, a quorum was present.  Director Randall was excused.  Chief Gary Green, Deputy Chief Lori Miller, Finance Officer Carmen Modglin, and Fire Marshal Jay Nelson, were also present.  Fire Marshal Nelson served as Recording Secretary.

3.0 Citizens Comments and Other Communications
There were no citizen comments.

4.0 Approval of Changes to the Agenda
Chief Green asked to add an Executive Session per C.R.S. § 24-6-402(4)(e) to discuss negotiations regarding health insurance and give direction to broker.

5.0 Approval of Minutes
M/S Perkins, Krugman to approve the minutes of the October 5, 2009 board meeting, as presented.  Voice vote unanimous.  Motion carried. 

6.0 Chief’s Report & Discussion Topics

Pension
Carmen presented a letter from FPPA answering the Boards’ questions about the items discussed during the October 5, 2009 Pension Board meeting.  FPPA actuarial will take place in 2010.  The Board discussed the options as outlined in the letter from FPPA.  The Board was in agreement to seek assistance from the District’s Legal Council.

Emergency Response Data
Chief Green stated that the last two months are in line with previous years.  He predicts that will see a 10-15% decline in calls when compared to 2008, which was a record year.

Ambulance Service
Chief Green stated that we continue to meet with Copper Mountain Fire, Lake Dillon Fire, and Flight for Life and we are making good progress in development of an alternative EMS delivery and ambulance service model for the entire county.

7.0 Monthly Financials & 2009 Budget Update

2009 Budget Update
Chief Green stated that he remains concerned that significantly lower than average plan review fees, as well as, other revenue lines.  We will experience a shortfall in overall revenue as a result.  Chief Green has worked with staff to identify budget modifications to offset the revenue shortfall.

A prioritized list of budget requests was presented to the Board.  Funding for these items would have to be taken out of the money that the District planned to contribute to the reserve fund.  The items include replacement of the servers and desktops at the North/South stations, and reflective chevrons for the apparatus.  The Board supported both of these items. 

Director Gothard asked staff to address the budget overage in overtime.  Chief Miller stated that the overage was primarily caused by sick time usage and noted 2009 has seen the most sick time used in the District’s history.  Efforts at mitigating this impact continue.

Approval of October Claims Detail 2009
M/S Perkins, Krugman to approve the Claims Detail for October 2009.  Voice vote unanimous.  Motion carried. 

7.5 Executive Session
M/S Gothard, Perkins to enter into Executive Session at 3:15 p.m., pursuant to
C.R.S. § 24-6-402(4)(e), “Determine the District’s position on matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators” in regards to health insurance. Voice vote unanimous.  M/S Perkins, Gothard to come out of Executive Session at 4:05 p.m.  Voice vote unanimous.

8.0 Proposed 2010 Budget—Review & Discussion
Chief Green presented the Board with a second draft of the 2010 budget.  The Board reviewed figures on different levels of heath insurance cost-share between 90/10 and 80/20 and different levels for the Mill Levy between 8.0 and 8.5.  Chief Green presented the Board with additional options to consider for inclusion in the 2010 budget.  The options include changes to the employee compensation package, full-time front desk employee, additional HR days, increasing planning expenses specifically related to accreditation, and the addition of a full-time firefighter to start in July 2010.  The Board discussed each of these options and support the additional HR days.  The Board would like to see additional information on the compensation package, full-time front desk, and planning expenses.  The full-time firefighter position was supported, but the Board would like staff to pursue a grant for this position and provide details on how this will help on coverage.

8.0 Adjournment
M/S Perkins, Gothard to adjourn the regular meeting at 5:20 p.m.  Voice vote, unanimous.  Motion carried.

The next Board of Directors meeting will be held on Thursday September 17, 2009 at 7:00 a.m.