1.0 Call to Order / Roll Call
The regular meeting of the Board of Directors of the Red, White & Blue Fire District was called to order by Director Gothard at 0702.  In attendance were Directors Randall, Perkins, Krugman and Gothard.  Director Griffin was excused.  Chief Gary Green, Deputy Chief Lori Miller, Finance Officer Carmen Modglin, Fire Marshall Jay Nelson, Captain Zack Lynch, Battalion Chief Neil Rosenberger and Wendy Peters were in attendance.  Wendy Peters served as Recording Secretary.

2.0 Approval of Minutes
Director Perkins noted that on the August 11,  2009 minutes there was a roll call and not a voice vote, and also noted that for the Capital Improvements Plan it should be listed that we will borrow up to $400,000 as part of the motion. M/S Perkins, Krugman to approve the minutes of the July 16, 2009 board meeting and, as amended, the August 11, 2009 special board meeting.  Voice vote unanimous.  Motion carried. 

3.0 Citizens Comments and Other Communications
There were no citizen comments.

4.0 Approval of Changes to the Agenda
There were no changes to the agenda.

5.0 Chief’s Report & Discussion Topics
2009 Budget Update
Chief Green stated that he remains concerned that significantly lower than average plan review fees are projected to create an $80,000 shortage in overall revenue.  In preparation, Chief Green has worked with staff to identify budget modifications to offset the revenue shortfall.  Director Gothard questioned the amount of overtime and Chief Green stated that we are now staffing at a higher average number of personnel than ever before, but noted we’ve experienced significantly more sick leave including several more births, which is driving our overtime.  We will continue to monitor and modify staffing as necessary to minimize this impact.  Chief Miller noted that new hires are not able to fill in for their first two years and that this policy is effecting staffing as well.  Director Perkins asked for a final report and breakdown of all the Capitol Improvements Projects when complete.

Capital Improvements Plan – Facilities Update
Director Randall stated that everything is going very well to date with remodel and maintenance projects, and hopes to have all work completed by October 2,  2009.  The South Station driveway project went over the projected budget but the investment is critical.  He has found some other areas that will come in under budget.  The South Station has a new driveway, walkway, tile work and is getting two new hot water heaters.  The Main Station is getting all new windows, stone work, a new driveway pad, blacktop, sidewalks, curb, third floor remodel, painting and carpet.  The North Station has a new evidence room and is getting a new exercise room floor.  The Board of Directors took a tour of the work being done at the Main Station.  Chief Green stated that the Summit Prevention Alliance will move into their offices at the North Station sometime in September.

Emergency Response Data
Chief Green stated that the call volume was down from a record 2008 but in line with our five year averages. Fire Marshal Nelson noted there is one open arson case that is going to court.  Deputy Chief Miller said there was a fuel spill rollover on Highway 9 recently, a motorcycle fatality on Hoosier Pass, a helicopter crash on Quandry, and a small wildfire on Quandry.  Chief Green noted that we were recently transported a patient in Lake Dillon’s district under the Ambulance Services Mutual Aid Agreement. 

Ambulance Service
Chief Green stated that we continue to meet with Copper Mountain Fire, Lake Dillon Fire and Flight for Life and are making good progress.  Copper Mountain Fire and Lake Dillon Fire are still interested in handling transports to Denver while Red, White & Blue Fire is not interested. Chief Green stated that Flight for Life is willing to handle this which would allow us to keep our resources local.  Captain Lynch said that he does not believe they truly understand the costs associated with transporting to Denver. Partnering with Flight for Life will help us recover some overhead costs. We are equipped and staffed to transport now, and Lake Dillon will be ready by January 2010.  A presentation will be ready to be made to all the districts Board of Directors by late September or early October 2009. Chief Green stated that we still have our current transport agreement with the county, but they are not fully utilizing us.  Battalion Chief Rosenberger expressed concern over AMR putting an offer on the table as well. 

Wildfire Mitigation & Response
Chief Green stated that the defensible space ordinance issued by the Town of Breckenridge was repealed and replaced by a voluntary ordinance.  We have been partners with the Town of Breckenridge and will continue to support this voluntary ordinance and provide inspections.  Citizens seem displeased with the Town of Breckenridge regarding property rights issues, but support Red, White & Blue Fire and Chief Green is pleased that defensible space issues have been brought to the forefront and are getting public attention now.  Chief Green noted that we are participating with the new task force. Director Perkins requested a future meeting with the Town of Breckenridge.  Chief Green said that the evacuation plan will be presented next week.

2009 Board Budget & Planning Retreat – Dates and Agenda
The dates for the retreat were set for October 5 and 6, 2009 alleviating the need for the October 15, 2009 meeting and it will be held at the Red, White & Blue Fire Main Station. Chief Green stated that if anyone wishes to add anything to the agenda to let him know.

6.0 Board Action
Approval of July Claims Detail 2009
Director Perkins had several claims detail questioned that were answered. Director Gothard questioned our fitness training plans.  Deputy Chief Miller stated that we recently sent three people (one per shift) to Peer Fitness training, which is a nationally recognized program and we have a fitness committee now. This will save us on future CSU fitness testing.  While there are industry fitness standards, we have not set our own as of yet.  We recently had an intern work with us which went very well but nutrition is the next component to be addressed.  Kansas City is conducting a national study and will be here September 12th-15th, 2009 for some baseline testing that they will repeat next year.  Director Gothard asked that this topic be put on the agenda at the retreat.  M/S Perkins, Krugman to approve July claims list as presented.  Voice vote, unanimous.  Motion carried.

7.0 Adjournment
M/S Perkins, Gothard to adjourn the regular meeting at 0913.  Voice vote, unanimous.  Motion carried.

The next Board of Directors meeting will be held on Thursday September 17th 2009 at 0700.