Call to Order / Roll Call
The Regular meeting of the Board of Directors of the Red, White & Blue Fire District was called to order by President Greenly at 0700. In attendance were Directors Greenly, Perkins, Randall and Gothard. Excused absence-Griffin. Chief Green, Carmen Modglin, FF Angelo Lodice and Captain Scott were in attendance. Tom Marmins, a member of the Chief’s Community Advisory Panel, was also present. Captain Scott served as Recording Secretary.

Approval of Minutes
M/S Randall/Perkins to approve the minutes from the March 15, 2007 Board meeting. Voice vote unanimous. Motion carried.

Citizens Comments, Matters for Public Hearing, and Other Communications
None.

Approval of Changes to the Agenda
Chief Green requested to add an Executive Session prior to adjournment on legal and contractual matters.

Chief’s Report and Discussion Topics
Emergency Response Data—Green highlighted a record number of calls for March/April for emergency response; EMS-driven with a few downward areas (false alarms and fires). Chief Green stated we have a crew of three out on a wildland fire deployment in Florida.

Randall asked for a complete cost breakdown of revenue vs. expenses, miles, maintenance, depreciation, etc. to get a handle on costs for our wildfire season. Carmen noted that reimbursement through the federal government in the past did not specifically include depreciation of vehicles.

Carmen stated that the new records management system is up and running and has been in place for 1.5 months now.

Gothard requested an accounting of productivity relative to the time savings from report writing.

Green stated that the medic units have been in place for one month now and are more maneuverable and allow more resources to be available, which is important for Breckenridge core, which is often times doubled-up on calls for service. Discussion about placement of medic units.

Budget/Finance Update- Chief Green stated that he and Carmen are working on a new report for budget vs. actual. Carmen said that this will be a monthly report to the BOD and will be part of the board packet.

Discussion about a clearer picture needed for staffing levels at certain times of the year, which will give the board a better understanding of salary/benefit line each quarter. Chief Green noted that specific ownership taxes are up by ~$4k/month, which is revenue generated by the sales of recreational vehicles, boats, cars, heavy equipment, etc. that get licensed here.

Green also noted that plan review fees from this month alone (May) will exceed the budgeted figure of $150,000. Discussion ensued regarding accelerating debt service principal payments or realizing interest on deposit with the additional funding. Green stated that RWB has over $200, 000 in grant requests directly related to expenses for next year, including SCBA’s, etc. He stated that we may see the money in 2007 where we’ll need to expend it in 2008.

Green stated that RWB will be going with Bank of the West for the financing of the new fire engine. The decision was based primarily on the cost of financing, and secondarily, the local contacts. Bank of the West provides most of our banking services and is familiar with our funding streams.

Carmen stated that Bank of the West’s fees are significantly lower than the other proposals. Delivery date is sometime in the first week of July.

Chief Green stated that a health plan change will be made on July 1, 2007, which has been in the works the last six months. The plans were narrowed down to seven, and then a breakdown of what each plan entails was done from there, and the Anthem plan was selected. He explained that the current plan we have is no longer available to us at the 90/10 coverage. The Summit Fire Authority insurance group has dissolved and we are now independently considered a large group and quoted accordingly. The co-pay is reduced from $35 to $25; there is no deductible but there are higher co-pays for event related situations.

Greenly stated that the School District and the Sanitation Board are cost-sharing premiums with higher co-pays and everyone is starting to suffer from the high cost of insurance.

Chief Green stated that we were able to be grandfathered into a large group and this group will move us into a calendar year and a stabilization of expenses. Chief Green proposed a 90/10 cost share of premiums rather than the 80/20 split previously planned. There will be an ~$8k/month savings on our current health plan.

Carmen explained that we are going fully-insured, which will allow governmental regulation of health insurance rates. Insurance companies writing these plans are limited to an increase of 10%/year, while self-insured plans can run up to 30%.

Chief Green also stated RWB is doing away with the dental and vision plan and going into a health reimbursement arrangement in hopes of getting into an HSA account in the future. The money we would give to an insurance company will be set aside in the employee’s name to cover health expenses they may incur. The contributions roll form year-to-year, with the proposed $1000 being put in the employee’s name each year. Perkins asked about tax ramifications. Carmen stated that HSA’s are different from HRA’s because the HSA is actually the employee’s money and the HRA is funded by the employer.

Board Meeting Schedule—Chief Green stated that the regular board meeting for June is set for June 21. Greenly asked about the Town Council meeting the BOD is going to in June; Green stated he left a message and hasn’t heard back yet. Board meeting for July is set for July 19.

Green stated that July 4 is coming up and we’ll have the Squads in the parade. Asked about which board members want to ride in apparatus.

Green also stated that our firefighters are hosting a bbq at Carter Park on August 5 and asked the Board to purchase and cook the meat. The Association will bring sides, drinks, etc. Chief also stated that there will be a slideshow presentation from the Historical Society about RWB history.

Chief Green asked about dates for the Board retreat, and asked the Board to email him with dates that work in late July/August.

Intergovernmental Agreements- Chief Green stated that the Summit Fire Authority agreements have changed to reflect the dissolution of Snake River Fire. The County Wildfire Operating Plan has been signed, which outlines our commitment to provide initial attack and resources for the first 24-hours. In return, the USFS agrees to help us fight fire on private land. Signed by the USFS, Summit County government and the Fire Districts.

Randall asked about increasing the plan review fee structure. Green stated that we’re among the highest in the State and he is not comfortable moving that up further.

Public Hearing
Resolution 2007-04 Financing of New Fire Engine open to public hearing at 0758, M/S Perkins, Gothard, voice vote, unanimous. Motion carried. No public comment.

M/S Randall, Perkins to close public hearing, voice vote, unanimous. Motion carried.

Other Business
Carmen stated that positive pay is in place and ready to go. Bank of the West wants to make sure we’re ready.

Discussion around positive pay and how it works to ensure security. Carmen stated that Leslie Belvo will be a backup for her when she is not here, as well as Carmen for her.

Questions about the paying of bills, why they aren’t run on the 15 & 30 of the month, instead of weekly.

Carmen explained that she pays bills as close to their due date as possible to keep the money in the account as long as possible. She has set up TOB water, Quest and Nextel to auto-pay.

Green stated that Chief Green reviews the checks, with Chief Miller as a backup. Also, the BCs are in charge of certain line items in the budget and they must review what is being spent.

A decision to attach the monthly bills of the District’s credit cards to the monthly bills was made.

March/April 2007 Bills List- Clarification on certain bills made. Motion to approve March/April 2007 bills. M/S Gothard, Perkins. Voice vote, unanimous. Motion passed.

Resolution to adopt 2007-04 M/S Perkins, Randall. Voice vote, unanimous. Motion passed.

Other- M/S Perkins/Gothard to enter Executive Session at 0823

Adjournment

M/S to adjourn Perkins, Gothard. Voice vote, unanimous. Motion passed.

Respectfully Submitted:

Wayne Randall, Secretary/Treasurer
Kim Scott, Recording Secretary