Call to Order/Roll call
The Special meeting of the Board of Directors of the Red, White & Blue Fire District was called to order by President Griffin at 7:00 a.m. In attendance were Directors Gothard, Griffin, Perkins, and Randall. Chief Green, Deputy Chief Miller, Carmen Modglin, and Zach Lynch were also in attendance. Jackie Pike served as recording secretary.

Approval of Minutes
M/S Perkins/Gothard to approve the minutes from the October 3, 2007, Board meeting. Voice vote, unanimous. Motion passed.

Citizens comments and Other Communications
None

Approval of Changes to the Agenda
President Griffin recommended adding an Executive Session to discuss personnel matters after Other Business. All in attendance agreed.

The Directors would like to add some form of follow-up from previous meetings to the agenda. Follow-up from the October 3rd meeting includes: the Tyrolean tower site and propane expenditures.

Chief’s Report/Presentations
There was discussion regarding a press release recognizing Bob Greenly’s service to the District. The letter to the editor from the District has not been submitted to the Summit Daily yet. The Directors prefer to have an article in the paper instead of the letter.

Emergency Response Data and Updates
Emergency response data was distributed. It shows side-by-side data for the last two years. These charts will be included in the next Breckenridge Bulletin, which is one method we use to communicate with the public. Overall incidents remain approximately 5% above the same period last year. These charts will be included in future Board Meeting packets.

There was an article in the paper last week addressing winter safety. There was another article in the paper the week prior to Fire Prevention Week. Director Perkins commended staff for putting on a great Open House.

The Summit School District recognized Red, White & Blue firefighters at their last board meeting for their involvement with student education.

Intergovernmental Notes
Chief Green attended the Town Council meeting last week. He updated the Council on the Fire District’s plan to move forward with our emergency medical services plan. The Council was very interested in our continuity of care and they support our decision to pursue patient transport. Licensing has to be done through the Summit County BOCC. We will request the Town write a letter of support for our licensing.

Last week Joel Cochran and Steve Hill of the County contacted Chief Green with information regarding changes to the licensing regulations. The new regulations were written by Summit County staff and centered on the viability of the Ambulance service. Chief Green met with them last Friday and presented our concerns. Joel and Steve were receptive and understood our position. After their meeting with Chief Green they seemed receptive to licensing for RWB with the condition that coordination with Summit County Ambulance be addressed.

There was discussion about St. Anthony’s response to the new regulations. Under the new regulations, it appeared St. Anthony’s would be limited at best in transporting patients between their facilities. Lake Dillon Fire is not in a position to consider patient transport at this time. They provided us a fairly neutral letter that stated they do not oppose licensing for RWB.

There was discussion about getting the application for licensing submitted as soon as possible. Lt. Zach Lynch has been working on the application and can submit it within two weeks. The State Ambulance Inspector was here last Monday and he will submit a letter recommending approval of our vehicles for patient transport.

Once the application is submitted, it could take until February or March for approval. The County could try to place conditions on our license such as geographic area, population served, level of service (BLS/ALS), and fee schedule if they approve it.

It should be noted that the primary reason for licensing is to better serve our District. Patient care is our utmost priority.

M/S Gothard/Perkins to grant the Red, White & Blue team authority to file for an ambulance license as soon as possible. Roll call vote: Griffin, yes; Randall, yes; Perkins, yes; and Gothard, yes. Motion passed unanimously.

RWB staff is aware of our emergency medical services plan and they support it. The Towns and St. Anthony also support us. Chief Green will write a letter to the Towns of Breckenridge and Blue River, and to St. Anthony informing them of our decision to apply for this license. Chief Green will notify the Board Members when he submits the application.

Budget/Finance Notes
There was discussion about the variance document that was provided with the Board packet. The Board only wants to see lines with gaps—overages or shortages. The Board wants to know about expenses that are significantly above or below budgeted amounts. When there are overages or shortages equal to or greater than 10% or $5,000 then they should be included in this document.

The Board would like to see the variance report and the budget report monthly. They would like
it in a letter size format versus legal size.

There was discussion about our decision making process regarding whether to repair or replace equipment. This is done on a case-by-case basis.

Expenses that exceed $5,000 (above budgeted expenses) should come to the Board of Directors for notification. If an item is included in the budget, then Board approval is not necessary.

Chief Miller presented an overtime matrix to the Board. This report includes all the elements that impact overtime. With this report, we should be able to exercise better budgeting for the future. There was discussion about step-up pay and if it is necessary. The new pay structure may address this issue.

An abatement chart from the County was given to all Board Members.

There was a budgeting error with regard to benefits. The percent of benefits to salary was miscalculated. This has been corrected in the 2008 budget.

2008 Proposed Budget Update
Facilities was modified because painting of stations is to begin in ’08.

Facility maintenance includes $9,000 - $10,000 annually per building. If expenses occur above this amount they will go to the Board for approval.

Executive Session
M/S Gothard/Randall to go into Executive Session per C.R.S. 24-6-402(4)(f), at 8:55 a.m. with Chief Green regarding personnel matters. Voice vote unanimous. Motion passed.

M/S Perkins/Gothard to come out of executive session at 10:00 a.m. Voice vote, unanimous. Motion passed.

Other Business
To date, four letters of interest have been received for the Director opening. The initial deadline considered was October 31. Because additional notification was not placed in the newspaper, the Board decided to extend the deadline up to the November Board meeting. A press release will go to the newspaper a.s.a.p. Letters of interest will be discussed at the November 13, 2007, meeting.

A letter was received from the Summit County Assessor’s Office regarding final assessment certifications. They requested that we review the certification, authorize it and send back the DLG70 form by December 6, 2007. In order to authorize the assessment, we would have to change the date of the December meeting.

M/S Perkins/Gothard to move the date of the December meeting to December 6, 2007, at 7:00 a.m. Voice vote, unanimous. Motion passed.

September 2007 Bills List
Director Randall asked about the CO pulse oximeter. This device measures carbon monoxide saturation as well as oxygen saturation in patients. This was an approved budget item. Propane for the South Station is still being researched.

M/S Perkins/Gothard to accept the September bills list. Voice vote, unanimous. Motion passed.

Chief Miller presented the new evacuation map book. All agencies throughout the County are included in this document. The maps are color-coded and include populations for each area, as well as, evacuation times for vehicles. It was designed for ease of use and the maps can be removed. Evacuation routes, shelter facilities, and lookouts have been predetermined. This book will be kept in all of the Battalion Chief vehicles, and in all law enforcement vehicles.

Adjournment
The next regular meeting of the Board of Directors will be on December 6, 2007, at 7:00 a.m.

M/S Gothard/Randall to adjourn the meeting at 10:20 a.m. Voice vote, unanimous. Motion passed.

Respectfully Submitted:

Wayne Randall, Secretary/Treasurer
Jackie D. Pike, Recording Secretary