1.0 Call to Order / Roll Call
The Regular meeting of the Board of Directors of the Red, White & Blue Fire District was called to order by Director Griffin at 0701. In attendance were Directors Perkins, Randall, and Griffin. Directors Krugman and Gothard were excused. Chief Green, Fire Marshal Nelson, Captain Scott, Carmen Modglin, Deputy Chief Lori Miller, Donna Treber, Wendy Peters and Samantha Kosanovich were also in attendance. Samantha Kosanovich served as Recording Secretary.

2.0 Oath of Office
Notice was made that Director Wayne Randall was sworn in on June 7th, 2008 by authorized notary Samantha Kosanovich.

3.0 Appointment of Board Officers
M/S Perkins/Griffin to have Director Wayne Randall appointed as Board Secretary. Voice vote, unanimous.

4.0 Approval of Minutes
Director Perkins asked that the May 15th minutes be changed to remove Director Randall’s name from page 3, under the heading ‘Respectfully Submitted’ as Director Randall was neither present at that meeting, nor Secretary/Treasurer at that time. M/S Perkins, Griffin to approve the minutes from the May 15th, 2008 board meeting. Voice vote unanimous. Motion carried.

5.0 Citizen Comments and Other Communications
Chief Green stated that he has received half a dozen positive letters from citizens which he will share with Board Members at the upcoming retreat. Directors Randall and Perkins requested that letters be scanned and emailed as they come in and not saved to be presented at a later date. Chief Green also recognized, and introduced new front desk employee Wendy Peters.

6.0 Approval of Changes to the Agenda
M/S Perkins/Randall to move item 10.0 Banking Services Presentation to a work session immediately following Adjournment. Voice vote unanimous. Motion carried.

7.0 2007 Audit Discussion & Approval
Carmen stated that as of 7/16/08 the final audit approval had been filed. All Board Members had submitted their individual approval by email.

8.0 Chief’s Report & Discussion Topic

Emergency Response Data
Chief Green reports that there was an unprecedented increase in emergency response in June. The increase in June was 225% from previous years. EMS continues to be the driving force behind responses. Director Griffin questioned whether there was any specific incident type that drove these numbers. Chief Miller explained that there have been significant medical incidents such as strokes, heart attacks, etc. Director Randall questioned how much of an effect the construction near the North station is having on access, as well as the health of the Firefighters. He wanted to know specifically whether there was a plan for paving and had there been any health issues rising from the excessive amount of dust. Fire Marshal Nelson noted that he was informed the roads would be paved in the next few months, and Chief Green and Chief Miller stated that they had heard no complaints in regards to any health related issues.

Ambulance Licensing Schedule
Chief Green reports that the County’s independent contractor, The Far View Group’s Jeff Dyer, had contacted both Chief Miller and Chief Green to ask questions relative to our ambulance license application. Chief Green stated that he should have more details by the end of the week. Director Perkins asked that any information received before the next board meeting is emailed to all board members.

HR Updates
RWB has decided to modify and renew with Anthem BC/BS for the next 18 months. Donna Treber noted how we are now on a Calendar year and it will be easier to switch plans (if needed) without negatively impacting our employees. Employees were involved in selecting the provider and services. There was an overall rate increase of 10% as opposed to the 13% initially projected. There was also the voluntary opportunity for employee’s to obtain dental and vision plans, with the employee covering the premium. Carmen noted that 20 employees chose the dental plan, and 13 chose vision. Donna also mentioned that our short-term disability policy has changed. We no longer use Standard Insurance, and instead the District is self-funding short term disability. Not only is this better for the employees, but it is financially better for the District as well saving approximately $40,000 per year. Donna also mentioned that the District is currently looking at 2 different Employee Assistance Plans. Chief Green mentioned some of the personnel changes the department has made since the last Board meeting. FFP Karl Bentley left to work for West Metro Fire citing a desire to work for a larger fire department for more experience. Chief Green went on to explain that although salary and benefits are competitive at RWBFD, call volume is not. FFP Phil Gram started on 7/16, and a Captain had been demoted to FF last week.

Financial Notes
Chief Green stated that the 2009 Budget would be ready for review sometime in mid to late September. Director Griffin suggested that based on this information the Board should tie in the September regularly scheduled meeting with the retreat. The Board decided to set tentative dates for September 24th and 25th at a location, to be determined, in Breckenridge. The Board went on to discuss going to the CSU testing and both Director Perkins and Director Griffin expressed that they would be interested in doing the testing at CSU.

Director Perkins stated that on the YTD Budget statements, she would like a more detailed breakdown/separation of the Capital and Debt Expenditure line. She suggested an additional line is needed to further clarify this category.

Consent
May 2008 Bills List
Director Randall questioned the following items on the Bills List:

♦ Clarification needed on eighteen defender visors for helmets paid for by donation. Explanation was given that the donation from HC Lodge had been received the previous year and used this year to pay for the visors. This led to a discussion about how donations are categorized. Carmen stated that going forward it would be put in payable or other revenue. Director Perkins asked that all board members be emailed with notification of any significant donations.
♦ Clarification needed on Aspen Mills charge. Explanation given that this was all operations staff uniform expenses and in the budget.
♦ Questions about web design charges. It was explained by Captain Scott that it was necessary to update the website, and the fee that David Pruter was charging came in well below any of the other bids we had received.
♦ Comments made about how expensive the twelve LED flashlights and two bank charges were.

Director Perkins questioned the following item:

♦ Public Relations Fire-based EMS charge. Chief Green explained that this charge was related to the ambulance license, and it would be the first of two charges ($2600.00 total).

June 2008 Bills List
Director Perkins questioned if there was any new information about an energy audit being done. Chief Green stated that this had not been done. Director Randall volunteered to do a walkthrough of the stations and give any input that he felt could make us more energy efficient. Director Griffin then asked if we are doing everything we can to be "green". A general consensus was reached that we need to be more diligent about recycling, and that we need to look for more ways to become more "green" in our practices.

Director Randall questioned the following items on the June Bills List:

♦ Quarterly Consulting fee to the Cell Phone Goddess. Chief Green explained that this is the new business name of our Nextel service provider and she is actually saving us considerable money ($2,000/yr) by reworking our plans with recommended changes.
♦ One Ice Rescue Suit. Chief Miller explained that this was for initial response.
♦ Lumber crayons. Chief Green that these are to be used during interior search and rescue efforts.

M/S Randall, Perkins to approve the May/June 2008 bills lists as presented. Voice vote, unanimous. Motion carried.

Adjournment
M/S Griffin/Perkins to adjourn the regular meeting of the Red, White and Blue Fire Protection District at 8:35 a.m. Voice vote, unanimous. Motion carries.

The next Board of Directors meeting will be held on Thursday, August 21st at 7:00 a.m.

Respectfully Submitted:

Wayne Randall, Secretary/Treasurer
Samantha Kosanovich, Recording Secretary