Call to Order / Roll Call
The Regular meeting of the Board of Directors of the Red, White & Blue Fire District was called to order by Director Gothard at 0715. In attendance were Directors Gothard, Krugman, Perkins and Randall. President Griffin was excused. Chief Green, Chief Miller, Fire Marshal Nelson, Carmen Modglin, Rachel Lunney and Samantha Kosanovich were also in attendance. Rachel Lunney served as Recording Secretary.

Approval of Minutes
M/S Perkins, Krugman to approve the minutes from the December 6, 2007 Board meeting as amended. Voice vote unanimous. Motion carried.

Citizen Comments and Other Communications
There were no citizens present. Chief Green introduced Samantha Kosanovich and Rachel Lunney, the two new front desk receptionists, to the Board. Chief Green explained that Samantha and Rachel will be sharing this position, each working parttime and remarked that we were very fortunate to secure such talented individuals.

Approval of Changes to the Agenda
Carmen requested that the Board discuss a slight amendment to the Tax Anticipation Note (TAN) Resolution during the "Consent" portion of the agenda. Carmen reported that we will have our audit before the next Board meeting and she requested that the Board discuss this today as item #4 under the Chief’s Report. These changes to the agenda were accepted by those present.

Chief’s Report & Discussion Topic
Emergency Response Data—2007
Chief Green distributed the Emergency Response Data sheet which compared this year to last year. A correction was made to the data sheet, and the amended sheets were printed and distributed. Chief Green explained that this data is very valuable in planning for personnel and equipment. Directors Randall and Krugman expressed their concern over the bottleneck created by skier traffic during peak hours at the City Market / roundabout area of town and the effect this has on response time. Director Gothard recommended we talk to Breckenridge Police Chief Holman regarding this issue. Chief Green stated that in considering the traffic situation, we need to look at all the ways in which we respond. Director Gothard requested Chief Green update the Board regarding plans to address this issue.

Ambulance Licensing Schedule
Chief Green reported that our ambulance license application has been pulled from the Summit County BOCC agenda until further notice along with that of Flight for Life. The County staff and BOCC concerns seem to be the financial impact of other licensed providers in the county as well as plans for intergovernmental agreements. RWB is still working on an intergovernmental agreement with County staff regarding ambulance service. President Griffin and Chief Green are meeting with Gary Martinez, County Manager tomorrow to discuss this issue. Discussion then took place regarding the need for more ambulance service in this county in light of the slow response times during this past holiday season. Chief Green stated that the next possible time for meeting with BOCC would be in early February.

Election—May 6, 2008
Chief Green announced that Directors Randall and Griffin are incumbents for four-year terms and Director Krugman is the incumbent for a two-year term. Chief Green stated that we need to pass Resolution #08-02-2008 today stating that we plan to hold an election to seat Directors. The deadline for self-nominations will be February 29th. The election date is May 6, 2008. Chief Green has appointed Captain Kim Scott as the Designated Election Official (DEO).

Audit
Carmen reported that the audit will be conducted February 11th and 12th. We do have a change in audit staff this year. The Summit Fire Authority audit will begin January 24, 2008 with the same audit firm. Carmen reported that she has been working on last year’s recommendations from the audit including cash projection and outlining the fiscal procedures manual.

Carmen reported that one recommendation we have not addressed is a periodic board member review of bank statements and account reconciliations. She stated that this would be a good control, especially if these reviews were unannounced. Director Perkins recommended that this first year perhaps we do this review more than quarterly. Director Gothard thinks quarterly is sufficient, and he volunteered to conduct the reviews in 2008 if Director Perkins will conduct them in 2009. Chief Green confirmed that the Board wished to proceed with this audit recommendation. It was decided that Director Gothard will conduct this review on an unannounced basis during 2008.

Matters for Public Hearing
Resolution 08-01-2008: 2008 Meeting Schedule—meetings will be held on the third Thursday of every month with the exception of December.

Resolution 08-02-2008: Regular District Election—Station 6 will be a polling place. As the DEO, Captain Scott will begin preparations for the May 6, 2008 Special District Regular Election.

M/S Perkins, Krugman to open the public meeting to consider Resolution 08-01-2008 and Resolution 08-02-2008. Voice vote, unanimous. Motion passed. There were no public comments. M/S Perkins, Gothard to close the public meeting. Voice vote, unanimous. Motion passed. The public meeting was closed.
Consent
Resolutions

M/S Perkins, Krugman to adopt Resolution 08-01-2008 (2008 Meeting Schedule) and Resolution 08-02-2008 (Regular District Election). Voice vote, unanimous. Motion carried. Resolutions adopted. Chief Green reported that the deadline for selfnomination forms is February 29th.

Carmen reported that there was one change in that the fees for this year’s TAN were actually $7,250 instead of $6,000 as noted in the Resolution. Carmen has an amendment to this clause (TAN Resolution # 2007-08) which addresses section 12. M/S Perkins, Krugman to approve this change. Voice vote, unanimous. Motion carried.

December 2007 Bills List
Director Gothard asked about the dinner expense item, and Chief Green stated it was part of a popular silent auction donation the Department offers which brings members of the public into the fire house to meet and share dinner with the firefighters. The related expenses are charged to the public relations budget line. Director Gothard asked Chief Green to provide him with our written policies regarding travel and meal expenses related to training. Director Gothard commended Chief Green and the staff on the Christmas party, and recommended that perhaps we should plan for a minimal number of functions each year and maintain the quality of this event. Chief Green stated that the annual awards ceremony will be modified for 2008. M/S Perkins, Krugman to approve the December 2007 bills list. Roll call vote: Griffin—excused; Randall—yes; Perkins—yes; Gothard—yes; Krugman—yes. Roll call vote, unanimous. Motion carried. December 2007 bills list approved.

Director Gothard expressed his concern regarding whether or not Bank of the West can meet the District’s banking needs into the future. Discussion ensued regarding our relationship with Bank of the West and whether or not we want to keep using them for banking services. After discussion, Director Gothard directed management to request bids for banking services. Carmen requested that she conduct this bid process in the second quarter of this year so she can first get through the audit.

Carmen reported that she and Donna Treber, our Human Resources representative with Mountain States Employers Council, Inc., have been working on compiling complete files on board members and asks that each Board member complete the paperwork distributed.

The next Board of Directors meeting will be held on Thursday, February 21st.

Adjournment
M/S Perkins, Krugman to adjourn. Voice vote, unanimous. Motion passed. Meeting was adjourned at 8:17 a.m.

Respectfully Submitted:

Wayne Randall, Secretary/Treasurer

Rachel Lunney, Recording Secretary